аЯрЁБс > ўџ ўџџџ џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџR o o t E n t r y џџџџџџџџ p
Ў4Х / _ _ p r o p e r t i e s _ v e r s i o n 1 . 0 0 & џџџџ 0 _ _ n a m e i d _ v e r s i o n 1 . 0 ( џџџџџџџџ9 Xч4ХРош4Х _ _ s u b s t g 1 . 0 _ 0 E 0 4 0 0 1 E * џџџџ) џџџџ §џџџџџџџџџџџ
" ўџџџ! ' # $ % & ўџџџ( ) * + , ўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџR o o t E n t r y џџџџџџџџ
Р F PШPЎ4Х / _ _ p r o p e r t i e s _ v e r s i o n 1 . 0 0 & џџџџ 0 _ _ n a m e i d _ v e r s i o n 1 . 0 ( џџџџџџџџ9 Xч4ХРош4Х _ _ s u b s t g 1 . 0 _ 0 E 0 4 0 0 1 E * џџџџ) џџџџ џџџџџџџџ §џџџ
" ўџџџ! ' # $ % & ўџџџ( ) * + , ўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџ_ _ s u b s t g 1 . 0 _ 0 E 0 3 0 0 1 E * ! џџџџ ўџџџ _ _ s u b s t g 1 . 0 _ 0 E 0 2 0 0 1 E * џџџџџџџџџџџџ ўџџџ _ _ r e c i p _ v e r s i o n 1 . 0 _ # 0 0 0 0 0 0 0 0 : џџџџџџџџ. Xч4ХРош4Х _ _ s u b s t g 1 . 0 _ 0 0 1 A 0 0 1 E * џџџџ _ _ s u b s t g 1 . 0 _ 0 0 3 7 0 0 1 E * џџџџџџџџџџџџ M _ _ s u b s t g 1 . 0 _ 0 0 3 B 0 1 0 2 * џџџџ 9 _ _ s u b s t g 1 . 0 _ 0 0 3 F 0 1 0 2 * $ џџџџџџџџ Q _ _ s u b s t g 1 . 0 _ 0 0 4 0 0 0 1 E *
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џџџџ x I _ _ s u b s t g 1 . 0 _ 0 0 7 1 0 1 0 2 * џџџџџџџџџџџџ w _ _ s u b s t g 1 . 0 _ 0 0 7 5 0 0 1 E * џџџџ v _ _ s u b s t g 1 . 0 _ 0 0 7 6 0 0 1 E * џџџџџџџџџџџџ u 4 _ _ s u b s t g 1 . 0 _ 0 0 7 7 0 0 1 E * џџџџ t _ _ s u b s t g 1 . 0 _ 0 0 7 8 0 0 1 E * џџџџџџџџџџџџ s 4 _ _ s u b s t g 1 . 0 _ 0 C 1 9 0 1 0 2 * џџџџ q R _ _ s u b s t g 1 . 0 _ 0 C 1 A 0 0 1 E * џџџџџџџџџџџџ p _ _ s u b s t g 1 . 0 _ 0 C 1 D 0 1 0 2 * џџџџ o 9 _ _ s u b s t g 1 . 0 _ 0 C 1 E 0 0 1 E * џџџџџџџџџџџџ n _ _ s u b s t g 1 . 0 _ 0 C 1 F 0 0 1 E * џџџџ m 5 _ _ s u b s t g 1 . 0 _ 1 0 0 9 0 1 0 2 * џџџџџџџџџџџџ J М _ _ s u b s t g 1 . 0 _ 1 0 3 5 0 0 1 E * % џџџџ I ? _ _ s u b s t g 1 . 0 _ 3 0 0 B 0 1 0 2 * џџџџџџџџџџџџ H _ _ s u b s t g 1 . 0 _ 8 0 0 4 0 0 1 E * џџџџџџџџџџџџ G _ _ s u b s t g 1 . 0 _ 0 0 3 D 0 0 1 E * џџџџџџџџџџџџ F _ _ s u b s t g 1 . 0 _ 1 0 0 0 0 0 1 E * џџџџ № _ _ s u b s t g 1 . 0 _ 3 F F A 0 0 1 E * " ( џџџџ _ _ s u b s t g 1 . 0 _ 6 5 E 2 0 1 0 2 * џџџџџџџџџџџџ _ _ s u b s t g 1 . 0 _ 6 5 E 3 0 1 0 2 * ' # џџџџ _ _ s u b s t g 1 . 0 _ 0 E 1 D 0 0 1 E * џџџџџџџџџџџџ I _ _ p r o p e r t i e s _ v e r s i o n 1 . 0 0 џџџџџџџџџџџџ Е H _ _ s u b s t g 1 . 0 _ 0 F F F 0 1 0 2 * 5 џџџџџџџџ Г Q ўџџџўџџџўџџџўџџџўџџџ
! " # $ % & ' ( ) * + , - . / 0 1 2 3 4 5 6 7 8 9 : ; < = > ? @ A B C D E ўџџџўџџџўџџџўџџџўџџџK L M N O P Q R S T U V W X Y Z [ \ ] ^ _ ` a b c d e f g h i j k l ўџџџўџџџўџџџўџџџўџџџr ўџџџўџџџўџџџўџџџўџџџўџџџy ўџџџўџџџўџџџўџџџўџџџўџџџўџџџProcedures for Counties if the County is Anticipating a Budget Sh ortfall Tschanen, Cindy мЈiЩз&Lwюљай мЈiЩз&Lwюљай Tschanen, Cindy
-----Original Message-----
From: McClain, Brian
Sent: Friday, December 19, 2003 3:31 PM
To: OSU Extension Adminstrative Cabinet
Subject: Procedures for Counties if the County is Anticipating a Budget Sh ortfall
Procedures for Counties if the County is Anticipating a Budget Shortfall
December 2003
Whom do I contact if I believe there may be a budget shortfall?
These procedures are to assist County Chairs in the event they anticipate
that the County Extension Office may face a budget shortfall. At the
earliest sign that a budget shortfall may occur, the County Chair should
notify the District Director and the Manager, Business Operations. This may
be done by email or telephone.
It is crucial that the County Chair monitor the County Office's financial
and funding information. By doing so, the County Chair will be able to
detect a potential budget shortfall well in advance of the actual shortfall.
With this longer lead time, more efforts and options to alleviate the budget
shortfall are available to the County Chair, District Director and Business
Office. The Associate VP/Director of Extension will also be made aware of
the situation.
How do I anticipate/detect a potential budget shortfall?
In order for the County Chair to anticipate a budget shortfall, the County
Chair needs to have the following information available:
1) Current fund balances for appropriated and non-appropriated funds,
including development and grant accounts (if any).
2) The latest County financial statement from the University accounting
system.
3) The latest salary and benefit information for all County Office
employees, including the employee funding source.
4) The latest local bank account information.
5) The latest information for funding available from the county.
If the County Chair does not have these items, or needs assistance in
obtaining these items, please contact the Business Office representative for
your county. With these items, the County Chair should be able to determine
the dollars required to operate the office on a monthly basis by funding
source. Once this number is known, the available fund balances may be used
to estimate the number of month's expenses remaining with the available fund
balances. When determining the number of month's expenses remaining,
remember to add in any funding that will be forthcoming (i.e. County
appropriation) for the remainder of the year that has not yet been received.
If there are any questions, contact your Business Office representative for
assistance.
The Business Office will assist in preparing the information if requested
and will review the results. After review, the County Chair, District
Director and Business Office may meet to discuss the findings. During this
timeframe, the Business Office will keep lines of communication open with
the County, District Director, as well as alert the Associate VP/Director of
Extension and Associate Director - Operations of possible solutions.
There are many potential solutions to alleviate or prevent a budget
shortfall in a county. The crucial step in this process is to identify the
budget shortfall possibility early and communicate with the District
Director and the Business Office. Final negotiations regarding solutions
could include County Commissioners, District Director, Business Office,
Associate VP/Director of Extension and Associate Director - Operations.
Brian McClain
Leader - Business Operations Administration
The Ohio State University Extension
Agricultural Administration Building, Room 4
2120 Fyffe Road
Columbus, Ohio 43210
614/292-2337 (voice) 614/688-0529 (fax)
http://osuebusiness.ag.ohio-state.edu
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%cћи}:[y@ Procedures for Counties if the County is Anticipating a Budget Sh ortfall /O=OSU-FAES/OU=EXTENSION/CN=RECIPIENTS/CN=MCCLAIN.112 EX EX:/O=OSU-FAES/OU=EXTENSION/CN=RECIPIENTS/CN=TSCHANEN.3 EX:/O=OSU-FAES/OU=EXTENSION/CN=RECIPIENTS/CN=TSCHANEN.3 c=US;a= ;p=OSU-FAES;l=BOS3-050329180144Z-450 Tschanen, Cindy ўџџџўџџџ ўџџџўџџџ ўџџџўџџџ ўџџџўџџџ ўџџџўџџџўџџџўџџџўџџџўџџџўџџџўџџџўџџџЊ ўџџџўџџџўџџџўџџџўџџџўџџџўџџџўџџџўџџџД ўџџџЖ З И Й К ўџџџМ ўџџџўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџ мЇ@ШРBДЙ +/с /O=OSU-FAES/OU=EXTENSION/CN=RECIPIENTS/CN=TSCHANEN.3 McClain, Brian мЇ@ШРBДЙ +/с /O=OSU-FAES/OU=EXTENSION/CN=RECIPIENTS/CN=MCCLAIN.112 Tschanen, Cindy мЇ@ШРBДЙ +/с /O=OSU-FAES/OU=EXTENSION/CN=RECIPIENTS/CN=TSCHANEN.3 EX:/O=OSU-FAES/OU=EXTENSION/CN=RECIPIENTS/CN=MCCLAIN.112 FW: Procedures for Counties if the County is Anticipating a Budget Sh ortfall IPM.Note @ 0 Xч4Х@ 0 Xч4Х ї . 1 є ocum # & ) . _ _ s u b s t g 1 . 0 _ 3 0 0 1 0 0 1 E * + - џџџџ В _ _ s u b s t g 1 . 0 _ 3 0 0 2 0 0 1 E * џџџџџџџџџџџџ Б _ _ s u b s t g 1 . 0 _ 3 0 0 3 0 0 1 E * , 0 џџџџ А 4 _ _ s u b s t g 1 . 0 _ 3 0 0 B 0 1 0 2 * џџџџџџџџџџџџ Џ 8 _ _ s u b s t g 1 . 0 _ 3 9 F E 0 0 1 E * / 2 џџџџ Ў _ _ s u b s t g 1 . 0 _ 3 9 F F 0 0 1 E * џџџџџџџџџџџџ
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